Dear ministers:
In the April council meeting of last week, the school principle, Kathy Almazol delivered a severe warning message in a polite way for our usage of the school premises, that we must use them with responsibility. She uses an analogy that we ought to protect the facilities just like the way we protect our own home. In the past, we have received warnings of security violation several times, but nothing is more serious than this one. The main gate of building A was wedged by a cloth and left open after the Sunday school until the next morning. The back door to the restroom near the kindergarten classroom also remained unlocked. Taking the opportunity of meeting with the council members, she also mentioned several violations in the past, including cases of opening windows, unlocked doors, and switched on light. Some of them occurred after the Saturday night programs. While there is no easy way to prevent the problem, the council meeting has agreed to enforce the following guidelines to alleviate its' occurrence:
- We will enforce individual accountability to use the facility;
- Everyone who holds a key either to the church, the parish hall, or any other school facility must register to the chair board.
- For those who no longer carry community functions must turn in his/her key;
- Every program conducted at parish premises must pre-register with the chair board, as well as, the Parish office, regardless it is a one time or recurring activities;
- Every activity sponsor, including a CM and Chinese school teacher, a workshop coordinator, or a program leader, who checks into a facility, is responsible to maintain the property in the original state when checks out;
- Every Sunday, all school activities must finish before 5:45 pm, so that a volunteer parent, served as a security supervisor, will perform a final check to all facilities. Any exception to this requirement must communicate with the on-duty security supervisor ahead of time. The program sponsor will then assume the ultimate responsibility;
- Any one, who breaches the above-mentioned rules, will be suspended from the usage of the facilities in the future.
It is unfortunate that we have to stipulate this kind of harsh rules, but consider the privilege which we have received from the Parish, a small sacrifice to a little personal inconvenience can benefit the entire community in the long run. Your understanding and cooperation is appreciated.
Please return the attached facility registration form and/or the key ownership registration form to the chair board no later than April 30, 2009.
God Bless,
Li-peng (on behalf of the chair board)
